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Secretary

  • Location: Shetland Islands
  • Job type: Contract
  • Sector: Secretarial/PA
  • Date posted: 05/10/2018
  • Job reference: VR/43983
This vacancy has now expired.
Raeburn have a requirement for a Secretary to work with our Oil & Gas client. This is a contract opportunity based in Shetland.

Only those with the Right to Work in the UK should apply. Raeburn do not have the ability to provide visa sponsorship; therefore current valid Right to Work is required.

CONTEXT:
To provide all-round secretarial and administrative service to the Maintenance, Safety & Support departments. Plan and carry out work activities under general direction of Head of Department but with little direct supervision.

MAIN ACTIVITIES:
Secretarial:
- Provide an efficient departmental secretarial service, including the typing and dispatch of letters, reports, faxes, memos, minutes, and presentation material, in an accurate and timely manner for both the maintenance & safety departments.
- Organise meetings, including booking of conference rooms
- Arrange travel and process expenses where appropriate.
- Issue PPE, Lockers, Wifi Codes etc. to visitors as required.
- Carry out photocopying / scanning as required.

Safety & Environment:
- Input of data into the Company safety reporting system, Synergi and produce action reports. Maintain & produce reports, as requested, for all safety statistics.
- Input Site Safety Observations, produce monthly reports and chase actions

Planning & Coordination:
- Ensure Incident Management Room is always ready for use.
- Prepare & issue weekly Emergency Response rota.
- Raise & track SAP requisitions within procurement module.

SPECIFIC REQUIREMENTS:
- Previous secretarial experience gained working in a secretarial position, preferably within the oil and gas industry.
- Good keyboard skills with competency in use of Microsoft standard packages (word, Excel and Powerpoint) as well as other specialist applications.