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Project Administration Assistant / Document Controller

  • Location: City of Westminster, London
  • Job type: Contract
  • Sector: Document Controller / Assistant
  • Date posted: 27/04/2018
  • Job reference: VR/43516
This vacancy has now expired.
Job Description

Key Focus Areas
- Provide general administration and reception support to the Project Team (approximately 15 persons) within an Oil and Gas company
- Maintaining the Company's document control using a web-based system (Aconex)
- Amending electronic documents using the Microsoft suite of software
- General scanning and printing assistance

Skills required

- Good Communication Skills - written, and verbal
- Polite and confident telephone manner
- Good organisational skills
- Front desk/reception duties
- Microsoft Word - competent in working with style sheets, tables of contents, bookmarks, references, footnotes, headers, inserting and manipulating pictures/charts, watermarks, and section breaks for portrait/landscape orientation, and general formatting (tabs, alignment etc.)
- Microsoft Excel - competent in number formatting, alignment, cell borders, and shading, basic formulae for summation, addition, subtraction, multiplication, and division
- Microsoft PowerPoint - competent in general formatting, addition of pictures/charts
- Microsoft Outlook - using distribution lists, group calendar bookings
- Adobe Acrobat - Converting documents into pdf format, splitting pdf files, recombining pdf files, redacting pdf files.
- Aconex - uploading documents, transmitting documents to third parties, distribution of documents, general ad hoc printing (training in Aconex will be provided.)

Working time
- Normal office hours will be 9 am until 5 pm Monday to Friday (excluding bank holidays) with one hour for lunch. Flexible working conditions can be discussed.