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Personnel Officer

  • Location: Clydebank, West Dunbartonshire
  • Job type: Permanent
  • Sector: Logistics Administrator / Assistant
  • Date posted: 08/03/2018
  • Job reference: VR/43520
Role Profile
Ensuring that the company vessels assigned to their control are manned with properly qualified, experienced and competent personnel. Ensuring that documentation and certification compliance is maintained at all times.

Main Responsibilities
- Acting first point of support for all personnel related matters and queries for personnel placed on vessels under their responsibility, which frequently includes liaising with spouse and/or other family members.
- Liaison with the operations/technical department regarding the assignment of personnel aboard company managed vessels.
- Routine supervision of the external manning agents. Liaising with external manning agents on crew being assigned to the companys vessels.
- Monitoring of all employee documentation and certification requirements and ensuring the necessary compliance is maintained; including but not limited to;
oHome country license
oEndorsements (e.g. dangerous cargo endorsements)
oFlag state licenses
oMLC 2006 requirements
oMedicals (industry standard and client specific)
oTraining requirements
- Daily maintenance of all employee personnel files, vessel files and database records necessary to accurately record, documentation, certification, training and payroll in accordance with company policies and standards, whilst adhering to payroll deadlines.
- Ensure fleet appraisal system is being followed.
- Ensure company disciplinary process is adhered to by assisting the client in applying the policies.
- Delivery of seafarers debriefing.
- Have understanding of Marine Industry regulatory and certification legislation including but not limited to ISM Code, STCW and MLC 2006.
- Have understanding of Employment structures (offshore employment) and applicable Collective Bargaining Agreements (CBAs).
- Delivery of NMM and client specific company inductions.
- Liaison with the training department on scheduling of training courses for personnel under their responsibility.
- Attend and input to meetings and management reporting as and when required, to meet strict deadlines.
- Other tasks and adhoc project related work as directed by the Personnel Manager
- You may be asked from time to time be asked to undertake other tasks that are considered to be relevant to your position.

Candidate Requirements
- 2 x Highers
- 1-2 years in a marine HR environment.
- Crewing experience
- Good knowledge of flag requirements and other statutory requirements for seafarers
- STCW95 knowledge with MLC preferred
- Excellent Interpersonal skills
- Highly Organised
- Ability to work under pressure

- University Degree, preferably in HR or General Business.
- Previous experience working within seagoing HR team for a ship management company.
- Shipping HR related legislation;