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Invoice Compliance Accountant

  • Location: Aberdeen
  • Job type: Contract
  • Sector: Audit and Compliance
  • Date posted: 18/12/2017
  • Job reference: VR/43395
This vacancy has now expired.
Our Aberdeen based Oil & Gas Operator client are currently recruiting for an Invoice Compliance Accountant to join them on a long-term contract basis.

Description
-Perform rigorous compliance of supplier invoices to service orders, purchase orders and contracts; and provides effective liaison to resolve discrepancies.
-Match supplier invoices in the Maximo Procure to Pay System to goods and service receipts recorded by the companys operations personnel. Work with operations personnel and the asset finance representatives to develop an efficient invoice workflow process, where everyone is aware of the extent and responsibilities of the compliance checking process.
-Ensure that supplier invoices are processed in the correct Maximo Workflow, in accordance with the delegation of authority matrix, and that they are processed to invoice approval stage in advance of the due dates for payment.
-Perform other duties as required as part of team, which will included expenses and BACS preparation

Key Accountabilities:
-To be main point of contact for invoices received from nominated suppliers.
-Create a Maximo invoice to register the Supplier Invoice in Maximo.
-Perform compliance of supplier invoice to service orders, purchase orders and contracts.
-Perform deep dive compliance against major contracts, to include building of trackers, POB compliance and contract interpretation
-Take ownership of issues ensuring that compliance (or rejection) is resolved in an efficient and effective manner, particularly for invoices which do not comply with orders and contracts.
-Match the Maximo Invoice to the Maximo goods and service receipts; and follow up with the appropriate operations person when matching is not achievable due to the absence of receipts against purchase orders or service orders.
-Work with business users taking ownership of their P2P issues and helping resolve in the most effective and efficient manner.
-Manage the workflow and problem resolution of all invoices nominated to you.
-Contribute to continuous improvement, specifically on ways to reduce invoice volumes and inefficiencies
-Assist in team responsibilities, such as expense and Barclaycard processing, and BACS run preparations.

Major Challenges:
-To support the Business Unit by ensuring that invoiced costs are complied to the terms agreed in orders and contracts and matched to goods and service receipts, in advance of the due payment date. This will include major spend vendors where financial exposure is potentially high.
-To manage the invoice workflow and problem resolution of allocated invoices, and others as delegated by team leader.
-To take personal ownership and responsibility for liaising and coordinating with operations personnel, asset finance representatives and supply chain management personnel, to ensure that the invoice compliance process works in an efficient and effective manner.