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HR Assistant Compensation & Benefits

  • Location: Aberdeen
  • Job type: Permanent
  • Sector: HR Administrator / Assistant
  • Date posted: 12/03/2018
  • Job reference: VR/43533
This vacancy has now expired.
Our client, a city-centre based Oil and Gas Operator, is currently recruiting for a HR Assistant (Compensation & Benefits) on a permanent basis.

Main Duties & Responsibilities

Purpose of Role:
-To provide support to the compensation and benefits function within the HR team by delivering compensation and benefits advice and providing a full HR Assistant service
-To process, check, and maintain the Company payroll, working with an external payroll provider to meet established timescales and deadlines · To administer the Company share schemes and benefits ·
-To assist with the administration of the Companys annual salary review and reward programmes
-To respond in a timely way to employee queries on compensation and benefit issues
& Responsibilities to include:

1.Monthly Payroll
-Process and check all payroll data, including starters and leavers, monthly share plan payments/deductions and all ad hoc payments into current JDE HR system
-Check trial information sent by payroll provider and highlight any errors before reports are run
-Check final payroll reports prior to payment, highlight any outstanding issues and obtain timely Company sign-off
-Prepare monthly payroll requisitions for foreign currency payees those with international bank accounts.
-Complete all ad-hoc payroll processes such as childcare voucher payments
-Prepare monthly Stock Option, Share Bonus and Share Incentive Plan reports and input into payment schedules for external payroll provider
-Answer any payroll related queries
-File all payroll-related documentation
-Process and seek approval for monthly inbound expatriates net pay payroll and modified payroll
-Run additional payroll at year end to ensure all payments recorded in correct tax year

2. Additional Payroll responsibilities
-Collate and check P11d information provided by payroll provider
-Request and maintain maternity payment schedules
-Update any annual salary and benefit rate changes across JDE system
-Provide information for any internal or external audits, as required

3.Share Scheme Administration
-Run monthly exercise reports for Stock Options (using Solium online platform)
-Prepare and send monthly list of starters and leavers and addresses to share scheme Administrators
-Liaise with the corporate centre for new hire stock option awards
-Process sales of Share Bonus Allocation Scheme & Share Incentive Plan (SIP)
-Assist with preparation of HMRC annual Forms 35, 39 and 42
-Process deferrals and forfeitures for Share Schemes
-Track purchases of shares
-Liaise with share scheme providers regarding performance and process improvement

4.Benefits
-Day to day actions for pension auto-enrolment compliance
-Update monthly changes to private medical and dental plans
-Provide relevant employee information for renewal and maintenance of Group Income Protection scheme, Life Assurance, Employers Liability Insurance and health benefit schemes ·
-Update corporate gym provider monthly with membership list
-Update pension provider monthly with changes to pension membership and contributions ·
-Raise purchase orders and code invoices in a timely way
-Prepare/update employee communication factsheets
-Arrange employee presentations on compensation and benefit-related topics

5.Compensation
-Assist with annual salary review process
-Assist with annual salary surveys and analysis of information
-Assist with annual compensation and reward programme reviews

6.Expatriates
-Review expatriate COLA tables on a quarterly basis and update payroll and employee with necessary changes
-Provide data to external tax advisors for annual tax returns and HMRC submissions for inbound and outbound assignees

7.General
-Any other reasonable task to enable smooth running of compensation and benefit activity
-Cover aspects of work for other HR Assistants during periods of absence, when necessary