Accessibility Links

Financial / payroll Assistant - Marine

  • Location: Aberdeen
  • Job type: Permanent
  • Sector: Accounts Administrator / Assistant, Finance Controller / Assistant, Payroll Manager / Controller / Assistant
  • Date posted: 28/11/2018
  • Job reference: VR/44026
Raeburn are currently recruiting for a Financial / payroll Assistant - Marine crewing on a staff basis.Only those with the Right to Work in the UK should apply. Raeburn do not have the ability to provide visa sponsorship, therefore current valid ability to work in the UK is required

GENERAL RESPONSIBILITIES:
§Ensure deadlines are met, and assist Crewing Financial Supervisor as required.
§Comply with applicable environmental, quality, health and safety rules, procedures, laws and accepted safe work practices.

TASKS AND RESPONSIBILITIES:
§Receive expense claim forms, process and check exchange rates for all claims.
§Forward to Crewing Officers for approval.
§Send letters to any crew when their claim has not been approved or are more than 3 months out of the acceptance date.
§Amend the mileage on the claim if the crew member has claimed more than actual amount.
§Process all bond, call and KVH deductions the Masters submits to the office, update spreadsheet.with totals.
§Send any Cadets Bond, calls and KVH deductions to Clyde Marine.
§Liaise with Finance with the bond stock report and double check all amounts match up.
§Contact the Master on the vessel if the bond, call accounts and bond stock amounts do not match.
§Respond to email or telephone calls to the crew.
§Update Seanique with bonuses once confirmed from Master
§Checking contracts on payroll return as the crew join, to check all rates are paid correctly.
§Processing extra days.
§Forward on change of addresses, bank details, P45/46s, NI exception certs to DGL
§Communicating with DGL regarding missing/delayed salaries.
§Amending salaries for crew who are on sick leave, updating locations and spreadsheet.
§Working out salaries and training deductions for crew leavers, update spreadsheet for DGL to produce P45s.
§Check the reports DGL submit.
§Make sure DGL totals match the spreadsheets with deductions, expenses, and bonuses.
§Resolve any discrepancies.
§Run reports from Seanique at the close of payroll, save reports as the correct month in the shared folder for back up.
§Making up new Folders for the new month.
§Save sick report and leaver report to the new month after the close of payroll.
§File emails, expenses, promotion letters etc in each personal file.
§Check all KVH invoices with payroll returns, checking for discrepancies.

§Assist Supervisor and Manager with any queries and reporting.
§Visit vessels.
§All other tasks relevant for the job.

FUNCTION REQUIREMENTS:
§Education at higher vocational level.
§Previous maritime knowledge.
Experience with high volume payroll
§Excellent computer skills.
§Ability to work well within a team and work to deadlines.