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Crewing Financial Assistant

  • Location: Aberdeen
  • Job type: Permanent
  • Sector: Accounts Administrator / Assistant
  • Date posted: 29/10/2018
  • Job reference: VR/44026
Raeburn are currently recruiting for a Crewing Financial Assistant on a staff basis.

GENERAL RESPONSIBILITIES:
§ Ensure deadlines are met, and assist Crewing Financial Supervisor as required.
§ Comply with applicable environmental, quality, health and safety rules, procedures, laws and accepted safe work practices.

TASKS AND RESPONSIBILITIES:
§ Receive expense claim forms, process and check exchange rates for all claims.
§ Forward to Crewing Officers for approval.
§ Send letters to any crew when their claim has not been approved or are more than 3 months out of the acceptance date.
§ Amend the mileage on the claim if the crew member has claimed more than actual amount.
§ Process all bond, call and KVH deductions the Masters submits to the office, update spreadsheet.with totals.
§ Send any Cadets Bond, calls and KVH deductions to Clyde Marine.
§ Liaise with Finance with the bond stock report and double check all amounts match up.
§ Contact the Master on the vessel if the bond, call accounts and bond stock amounts do not match.
§ Respond to email or telephone calls to the crew.
§ Update Seanique with bonuses once confirmed from Master
§ Checking contracts on payroll return as the crew join, to check all rates are paid correctly.
§ Processing extra days.
§ Forward on change of addresses, bank details, P45/46s, NI exception certs to DGL
§ Communicating with DGL regarding missing/delayed salaries.
§ Amending salaries for crew who are on sick leave, updating locations and spreadsheet.
§ Working out salaries and training deductions for crew leavers, update spreadsheet for DGL to produce P45s.
§ Check the reports DGL submit.
§ Make sure DGL totals match the spreadsheets with deductions, expenses, and bonuses.
§ Resolve any discrepancies.
§ Run reports from Seanique at the close of payroll, save reports as the correct month in the shared folder for back up.
§ Making up new Folders for the new month.
§ Save sick report and leaver report to the new month after the close of payroll.
§ File emails, expenses, promotion letters etc in each personal file.
§ Check all KVH invoices with payroll returns, checking for discrepancies.

§ Assist Supervisor and Manager with any queries and reporting.
§ Visit vessels.
§ All other tasks relevant for the job.

FUNCTION REQUIREMENTS:
§ Education at higher vocational level.
§ Previous maritime knowledge.
§ Excellent computer skills.
§ Ability to work well within a team and work to deadlines.