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Contracts Specialist

  • Location: Aberdeen
  • Job type: Contract
  • Sector: Contracts / Supply Chain / Legal / Commercial / Quantity Surveying
  • Date posted: 10/01/2018
  • Job reference: VR/43428
Our client is currently recruiting for a Contracts Specialist on a contract basis in Aberdeen.

Position Overview:
The Contracts Specialist is responsible for a significant area of spend in the business.
The Contracts Specialist role will manage a suite of allocated contracts that underpin the day to day operational business and will therefore take responsibility for all stages of the contract management process from strategy development through to performance management, with full engagement from key business stakeholders.
The Contracts Specialist will be expected to contribute significantly towards continuous improvement within the function.

Accountabilities:
Interfaces with other Contracts Specialists to capitalise on any opportunities for commercial synergies and cost.
Ensures that they follow the companies contracting process and good SCM practice to optimise value and protect the business.
Support of Federal contracts and agreements - looks for opportunities for synergies and to add value across assets /divisions.
Ensures that they plan their workload to deliver the companies contracting plan.

Key Duties:
Provide commercial support to internal and external stakeholders in all aspects of contracting for materials and services in support of the Companys activity.
Develop strategy, tender, analyse, negotiate and award contracts to align with Supply Chain strategy and Operational Requirements Contribute significantly to safety and operational efficiencies, including the Companys OPEX and CAPEX costs.
Assist with the compilation of meaningful statistics to ensure that they can maintain the Contractual records within the appropriate electronic and physical repositories and generally support the Buying Team on day to day contractual issues.
Assess contractual, financial and liability risk to the company.
Ensure all key contracts carry a comprehensive set of Key Performance Indicators (KPIs) or a Service Level Agreement (SLA) to encourage positive behaviour, both internally and externally, that will help support robust contract delivery and performance attainment.
Meet regularly with key contractors to ensure the Companys needs are being met, that strategic value of the relationships are being realised and that the Company is meeting its obligations to the contractor to help position the contract for success.
Encourage new initiatives that improve productivity and/or help lower total costs of business.
Ensure that cost, quality and schedule are managed consistent with Company contract and procurement policies and procedures.
Contribute to the development and implementation of a contract/call-off spend report mechanism.
Fulfil an active role in supporting the Company in industry supported initiatives.

Education Attainment & Accreditation:
HND in Business, Finance or Law or suitable equivalent experience through on the job training and development.
Post Graduate Diploma or Masters Degree in Supply Chain Management or Commercial Law.
Working towards or fully qualified Member of the Chartered Institute of Purchasing and Supply (CIPS).

Professional skills & Experience:
Experience of SCM operations in the Oil & Gas Industry preferably with an Operator or Tier 1 Contractor.
Experience of Supply Chain Management in the UKCS with a good understanding of the marketplace, and contracting landscape as it applies to production operations, reservoir & wells and projects.
Experience with Strategic Sourcing, Category Management and Performance Management.
Experience with ERP/EAMS systems (specifically Maximo) and other associated SCM systems.
Experience of building good internal relations and being seen as a proactive player are critical to success.
Ability to work with established processes and guidelines but also continually look at areas for improvement.
Must have experience in a Contract Specialist role or have other procurement experience and contractual knowledge within a competent major procurement operation.
Must demonstrate exemplary commitment to excellent HS&E practice.

Interpersonal Skills & Qualities:
Must be able to work effectively within a multi-functional team.
Must have good influencing skills & negotiation skills.
Demonstrable communication skills at all organisational levels and with remote Asset team members.
Committed team player with high degree of self-motivation.
Ability to structure and solve problems using initiative, imagination & resourcefulness.
Embrace continual improvement and change activities.

Circumstances:
Ability to travel to sites outside of Aberdeen - Peterhead, Flotta and offshore installations - as required by the business and undertake any medical or training courses required to complete the necessary travel
Ability to travel to supplier/contractor premises outside of Aberdeen and the UK - as required by the business.