Accessibility Links

Commercial Administrator

  • Location: Aberdeen
  • Job type: Permanent
  • Sector: Contracts / Supply Chain / Legal / Commercial / Quantity Surveying
  • Date posted: 16/08/2019
  • Job reference: VR/44520
This vacancy has now expired.
Raeburn Group are assisting our client, a major Oil & Gas service company, with a requirement for a Commercial Administrator. This is a permanent opportunity based in Aberdeen.

The Commercial Administrator will be responsible for setting up and delivering the invoicing process on reimbursable and lump sum contracts under the supervision of the Invoicing Team Lead or Commercial Coordinator.

The successful candidate will ideally have previous experience client invoicing or working in an administration / data entry role. They will have strong Microsoft skills and be analytical, enthusiastic and driven to meet deadlines.

Duties will include:

Compiling Client invoices ensuring all bills are prepared for issue to Clients on a weekly or monthly basis in accordance with the contractual terms and conditions.
Understanding the financial information within the commercial agreements e.g. invoice cycles and criteria to which billing takes place.
Working closely with Commercial Coordinators to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing.
Ensuring the timely and accurate invoicing of all projects and that invoices are issued at the earliest opportunity which will be either on project finalisation or within agreed billing cycle, whichever is earlier.
Ensuring all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix.
Collating and uploading timesheets.
Assisting in the payroll process and third party compliance process.
Issuing client invoice statements on a monthly basis.

Only those with the Right to Work in the UK should apply. Raeburn do not have the ability to provide visa sponsorship, therefore current valid ability to work in the UK is required.