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Administrative Assistant

  • Location: Uxbridge, Middlesex
  • Job type: Contract
  • Sector: Secretarial/PA
  • Date posted: 19/11/2018
  • Job reference: VR/44056
We are recruiting for a 12 month contract for an Administrative Assistant based in Uxbridge,

Only those with the Right to Work in the UK should apply. Raeburn do not have the ability to provide visa sponsorship, therefore current valid ability to work in the UK is required.


JOB DUTIES/RESPONSIBILITIES:

§ Organise diaries and travel arrangements
§ Arrange meetings both internally and externally
§ Attend, record and follow up actions at Team Weekly Meetings
§ Attend and record actions at Asset Committee Meetings with Co-Venturers, including Development Committees, Operating Committees and Technical Committees. These meetings are held regularly and are either in Uxbridge or Aberdeen
§ Organise and attend workshops, events and team building activities
§ Support AFE Management, budget approvals and contract award recommendations
§ Coordinate UK Projects Assurance Process
§ Administer technology programme
§ Prepare presentation material
§ Prepare newsletters
§ Organise new starters and leavers, maintain manpower spreadsheets, floor plans and organisation charts
§ Action / respond to incoming post
§ Collate, edit and distribute reports and documents
§ Screen phone calls
§ Maintain monthly timesheets
§ Prepare and submit expenses
§ Update intranet content
§ Create and process purchase requisitions within SAP
§ Department contact for queries with Livelink, Concur, SAP, TOTs, ActionBase, Jive, video conferencing, office moves, room bookings, travel arrangements
§ Cover other Departmental Administrators when required

QUALIFICATIONS/TRAINING:

§ Strong PC skills required - all Microsoft packages essential as well as expertise in Livelink, SAP, Concur, ActionBase, Web Content Management