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Accounts Payable Assistant

  • Location: Aberdeen
  • Job type: Contract
  • Sector: Accounts Administrator / Assistant
  • Date posted: 03/04/2018
  • Job reference: VR/43602
Raeburn are currently handling an Accounts Payable Assistant vacancy on a 12 month basis for an oil and gas client in Aberdeen.

Purpose:
Provide Accounts Payable support to the business organisation for vendor invoice payment processes.

Accountabilities and End Results:
Maintain strong relations to achieve consistent processes and timely invoice processing.
Liaise with Business Unit (BU) stake holders, including Procurement and Operations, with focus on resolving business issues for invoice verification and approvals. Liaise with Vendors for invoice resolution and support.
Monitoring and reporting of invoicing issues (e.g. overdue, blocked, voided invoices) and contributing towards achievement of payment performance metrics.

Primary Functions:
- Review invoice work queues daily in SAP
- Attend to invoicing work queue errors
- Create Service Entries in SAP
- Monitor overdue and blocked invoices, expediting with the BU to resolve any issues preventing payment
- Engage with Procurement team to resolve Purchase Order exception issues e.g. User IDs, Goods Receipting/Invoice Receipting (GRIR), rate validation, approved values etc.
- Support Contract Specialists with open or disputed invoice issues
- Liaise with teams to resolve vendor queries
- Manage and respond to emails in Aberdeen Accounts Payable email shared inbox
- Provide support and guidance to the BU on the invoice process, including training delivery
- Administer Self Billing Agreements to ensure compliance with HMRC guidelines
- Provide SAP Vendor Master Data changes when necessary

Critical Skills/Experience Required:
- Strong Accounts Payable and Procure to Pay background
- Experience of SAP (FI and MM modules)
- Proficient in Excel
- Educated to Higher standard
- Confident, articulate and able to communicate with individuals at all levels of the organisation
- Strong team player
- Results focused and committed to service delivery