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Legal Contracts Manager

  • Location: Aberdeen
  • Job type: Permanent
  • Sector: Legal Advisor, Contracts & Commercial Manager / Advisor / Analyst
  • Date posted: 04/10/2017
  • Job reference: VR/43256
Raeburn are looking to speak with candidates with a legal background

Sitting below the Chief Financial Officer, the purpose of this role is to draft, review, negotiate and manage the companys contracts, including proactive improvement of processes.

This role will be the sole legal function for the business with initially have approx. 80% legal and 20% commercial focus, with more commercial work coming with development of the role.
This position will be the sole legal function for the business.

General:
- Assist in the tender process, reviewing all T&Cs to ensure compliance with all Company and legislative requirements.
- Ensure full understanding of contract upon award, briefing operational departments on contract terms.
- Place contracts that maximise value, minimise risk and enhance the Company's commercial, legal and corporate integrity.
- Interface professionally with internal departments, including Sales and Marketing, Operations and Finance, as well as external clients, in bid and contract clarification and negotiation.
- Assist with the invoicing/billing processes, ensuring compliance with contractual obligations and identifying areas of work out-with contractual obligations.
- Liaise, advising, participate and work closely with senior management in the daily operations of the business.

Management of Contract Processes:
- Preliminary review of enquiry or invitation to tender document to understand commercial terms and liabilities
- Participate in decision making process regarding a bid decision.
- Ensure that all pre-bid documentation is drafted and executed in a timely manner.
- Formulate contractual qualifications for input into bid documents.
- Review contract document and liaise with client to implement any required amendments.
- Manage formal contract handover with appropriate personnel to ensure internal compliance with all commercial aspects of the Contract/Work.
- Manage the administration of the contracts, including amendments, rate uplifts and extensions.
- Maintain the contracts database, ensuring that key dates / milestones are captured and implemented.
- Draft, revise and implement additional contractual documentation where required, including non-disclosure agreements, confidentiality agreements, bidding agreements, memoranda of understanding, agency agreements and joint venture agreements.
- Advise various departments on terms and conditions to be given to clients, and accepted from third parties (such as vendors and subcontractors).
- Assist operational departments / finance to ensure that invoicing/Billing is efficiently managed in line with expectations of the Contract, ensuring accuracy of detail and minimizing client rejection.
- Ensure commercial recovery from contracts is optimised.
- Promote a positive image of the organisation at all times.
- Continual development of processes and procedures.